System 05
Tarjousagentti
Describe the job in your own words. The quote is ready faster.
The Quote Agent is a tool that runs behind a password on your company's website. An employee describes the job in Finnish, the AI identifies the materials and work steps needed, and a precise calculation engine works out a price estimate using your company's own rules.
What the system does.
Understands the job description
An employee writes the job in Finnish in their own words, and the AI interprets the text.
Suggests materials and work steps
From the description, the AI identifies the materials and work steps that are likely to be needed.
The AI never calculates prices
Prices, labour charges, travel costs and VAT are calculated by a separate rule-based calculation engine that the company defines itself. The AI doesn't invent or guess prices.
Asks when information is missing
When information is missing, the system asks for more instead of guessing.
A human always confirms
An employee sees and confirms the final quote before it goes any further.
Learns your company's ways
Employees' feedback is collected into the company's own knowledge base: good practices, common material choices and customer-specific lessons. The model isn't retrained; company-specific memory is built instead.
How it works.
- 01
The job is described
An employee writes the job description in Finnish in their own words.
- 02
The AI suggests
The system identifies the materials and work steps and asks for any missing details.
- 03
The calculation engine calculates
Prices, labour, travel and VAT are calculated using your company's own rules.
- 04
The employee approves
The quote is reviewed and confirmed before it is sent.
Development phases
Trust is built step by step.
The Quote Agent expands in phases. Each phase builds on the measured result of the previous one, and nothing goes to a customer without human approval until the accuracy has been proven.
An internal tool for employees
The AI works as an assistant for the company's own employees only. It suggests materials and work steps from natural text, and an employee always checks and approves the quote before it is sent. Every piece of feedback sharpens the system: incorrect interpretations are corrected and good practices are saved to the company's knowledge base.
Automatic quote drafts for incoming requests
The system reads incoming quote requests, for example from email, and prepares a ready-processed quote draft for them. A draft never goes to the customer directly: a human always checks and approves it. Response time improves significantly, but responsibility stays with the human.
Self-service on the company's website
Once the system has gathered enough usage history and feedback, it can be brought to the company's own website. The customer describes the job themselves and gets a reliable quote in minutes. This phase is only introduced once the pricing logic and the accuracy of interpretation have been proven by measurement.
Quotes by hand
- Time goes on gathering materials
- The quote takes long
- Prices are looked up in many places
- Quality varies by who does it
- Experience lives only in a few people's heads
Quote Agent
- The quote starts from the job description
- A faster answer to the customer
- Prices from the company's own calculation engine
- Consistent quality
- The company's know-how is stored in memory
Who it's for.
HVAC and plumbing companies
- A quote draft from a job description
- Materials suggested in advance
- Prices by your own rules
Companies that quote a lot
- Faster answers to quote requests
- Consistent quality
- Less manual work
Know-how in a few people's heads
- Good practices are saved
- A new employee gets up to speed
- The company's own memory grows
Investment
- Monthly price
- €997 – €2,470 / month + VAT
Why speed matters
Most companies answer slowly. A fast responder stands out.
A study of over 2,200 companies showed that online enquiries get an answer after more than a day on average. Speed is rare, and it's exactly what leads to a conversation with the customer.
42 h
average response time to an online enquiry
37%
of companies responded within an hour
23%
of companies never responded at all
7×
more likely to reach a decision maker when replying within an hour rather than an hour later
A quote request is an enquiry the customer is waiting on
The longer the answer takes, the more likely the customer is already talking to someone else. The Quote Agent is built to shorten the time from job description to a finished quote draft, and a human always approves the quote before it goes out.
Source: Harvard Business Review, The Short Life of Online Sales Leads (2011). The study tested the response speed of 2,241 US companies using a web form; the 42-hour average covers companies that responded within 30 days. The study is not about quotes specifically and not from Finland.
Make your quotes faster.
Book a free demo and see how a job description becomes a quote.